Below is a starter guide that will help you being using the Rievent Platform.
Accessing the Sandbox Environment
What is the sandbox environment?
How do I access the sandbox environment?
How long do the sandbox accounts stay active for?
What if I need additional accounts?
Templates
What are templates and how do they work?
Each Rievent customer has at least one template in their account. Templates are created by Rievent and added to your account for you to create CE/CME activities. Each activity type (journal, live event, enduring/on-demand, RSS, webinar, and manuscript review.) will have its own template. Within the template, there are a number of different configuration options that you can choose to include, depending on the specific type of activity created.
For example, the Enduring/On-demand template allows you to create an activity that includes and embedded video with a follow-up post-test, survey, and certificate. The same template can also be used to create an activity that includes a pre-test, PDF content, post-test, and automated outcomes email.
Certain evaluations (such as the Activity Evaluation) can be built into the template, if the same questions are asked for every activity. If this is the case, Rievent can build the evaluation into the template and provide it as a checkbox option on the Activity Options tab. This saves administrators from having to create the same evaluation questions over and over for each activity.
What template types does Rievent offer?
Rievent follows the ACCME guidelines for activity types, which allows for streamlined reports like the PARS, NARS, and JA-PARS reports. There are currently 6 templates offered in the Rievent Platform:
- Enduring/On-demand Template
- Journal Template
- Webinar Template
- Live Event Template
- Regularly Scheduled Series Template
- Manuscript Review Template
How does the Enduring template work?
How does the Live Event template work?
How does the Webinar template work?
How does the RSS template work?
Creating and Testing Activities
How do I create a new activity?
To start creating a new activity, click the icon next to the Manage Your Program menu.
For detailed instructions on creating new activities, please refer to the template production guides.
Template Production Guides:
How do I test an activity as a learner?
With an individual activity selected from the Manage Your Program menu, go to the Production tab. Next, select the Review Stage on the timeline and follow the steps below for the testing the appropriate activity types:
How to test different types of activities:
Testing Enduring and Journal Activities
Testing RSS and Grand Rounds Activities
To review the credit claim process, you will first need to create a "test" session. First, select the RSS activity from the Manage Your Program menu, then click the RSS tab.
Click the Add (1) Session button. Be sure to set the session for the current day and mark the start/end time for before the current time. You can add session details and speakers for the test session as well.
Lastly, go to the Credit Claim page, enter the code, and complete the activity.
An easy way to access the credit claim page is to open the Registration Draft Review link (found on the Review Stage on the Production tab), then click the Credit Claim page in the navigation bar.
Testing Webinar Activities
Testing a Live Event
Select the Live Event activity from the Manage Your Program menu, then click the Production tab. Next, if its not already selected, click the Review stage in the production timeline at the top of the screen.
Use the Draft Review links to access the activity exactly as learner would see it. For activities that require registration, you must first register (using the Registration Draft Review link) for the activity, before testing the request for credit process.
Before testing, you must first create the activity using the Live Event template, set the venue and event times, and configure all session information.
If an activity tester registers for the activity from the Admin Dashboard's Draft Review Links, the tester's record will be marked as a Draft Review record. This setting will allow the tester to by-pass date-based gate restrictions (sessions and event) so all evaluations may be tested.
How do I delete a participation record in an activity?
Reporting
How do I run reports?
In your sandbox accounts, use the existing activities to check out all the different reports and exports, as these activities have enough data to show more meaningful reports than a brand new activity.
For a high level view of participation statistics, you can click the Summary tab, however, a majority of the reports are going to be found on the Reports tab, as shown below.
All activities in the Rievent Platform include a standard set of reports. In addition, downloadable CSV exports are also available for each activity.
Reports can be run for individual activities or all activities in aggregate. To access individual activities reports, select the activity from the manage your program menu, then click the Reports tab. To access aggregate reporting, select ALL PROGRAMS from the Manage Your Program menu, then click the reports tab.
Where are the ACCME PARS reports located and how to they work?
Most of the information required by PARS is automatically being tracked within the Rievent Platform. When activities are created, information related to accreditation is entered and maintained in the Rievent Platform database. Detailed participation data is also tracked and maintained as learners participate in activities. An ACCME PARS interface in the Rievent Platform allows you to add supplemental information, including financial data.
When you are ready to upload your data to PARS, you can access the ACCME Reports menu and select PARS Program Export to download the tab-delimited file, which can easily be edited (if needed) before uploading to the ACCME’s PARS system.
There are two different areas in the platform to access ACCME PARS information:
(1) The Program tab - The Rievent Platform automatically tracks PARS information for an activity; however, you can add all additional required PARS information to an activity (activity design characteristics, competencies, activity details, financial info, etc) using the dedicated ACCME PARS interface on Program tab > ACCME tab.
(2) The Reports tab - This is where you go to generate and download the PARS file (tab-delimited format). You can choose to download the file for an individual activity, or for all your activities at once.
Where are the ANCC NARS reports located?
Very similar to how the ACCME PARS reports works, most of the information required by NARS is automatically being tracked within the Rievent Platform. When activities are created, information related to accreditation is entered and maintained in the Rievent Platform database. Detailed participation data is also tracked and maintained as learners participate in activities. A dedicated ANCC NARS interface in the Rievent Platform allows you to add supplemental information, including financial data.
When you are ready to upload your data to NARS , you can access the ANCC Reports menu and select NARS Program Export to download the tab-delimited file, which can easily be edited (if needed) before uploading to the ANCC NARS system.
There are two different areas in the platform to access ANCC NARS information:
(1) The Program tab - The Rievent Platform automatically tracks NARS information for an activity; however, you can add all additional required NARS information to an activity (activity design characteristics, competencies, activity details, financial info, etc) using the dedicated ANCC NARS interface on Program tab > ANCC tab.
(2) The Reports tab - This is where you go to generate and download the NARS file (tab-delimited format). You can choose to download the file for an individual activity, or for all your activities at once.
Other Helpful Articles
- Live Event Functionality and FAQs
- FAQ: What's the difference between question rationale, answer choice rationale, and hints?
- FAQ: How do I randomize test or survey questions?
- FAQ: How do I delete my participation record for an activity I tested?
- FAQ: Can I delete an activity
- What is the Data Import Tool and how does it work?
- FAQ: What's the difference between question rationale, answer choice rationale, and hints?
- FAQ: How do I randomize test or survey questions?
- FAQ: How do I create a new activity?
- FAQ: Can I embed a video in a test or survey question?
- FAQ: How do I configure a Rating question?
- FAQ: How do I add an image to the Overview page?
- FAQ: What is the Multiple Choice Parser?
- FAQ: How do I configure link URLs to open in a new window?
- FAQ: I made changes to an activity, but its not showing up. Why?