Overview

Much of the information required by PARS or JA-PARS is automatically being tracked within the Rievent Platform. When activities are created, detailed participation and accreditation data are tracked and maintained within the platform. A dedicated PARS/JA-PARS interface allows you to add supplemental information, including financial data.

When you're ready to upload data to PARS, access the ACCME Reports menu and select PARS/JA-PARS Activity Export to download the XML file, which can then be uploaded directly to ACCME’s PARS.

There are two different areas in the platform to access ACCME PARS/JA-PARS information:

(1) The Activity tab - While the Rievent Platform automatically tracks certain PARS/JA-PARS information for an activity, you can add additional information to be included in the PARS export file (activity design characteristics, competencies, activity details, financial info, etc.).

(2) The Reports tab - This is where you go to generate and download the PARS/JA-PARS XML file. You can choose to download the file for an individual activity, or for all your activities at once.

ACCME PARS/JA-PARS

• Adding PARS/JA-PARS Information to an Activity
• Adding PARS/JA-PARS Financial Information to an Activity
• PARS/JA-PARS Review Tool
• Exporting a PARS/JA-PARS XML file for a Single Activity
• Exporting a PARS/JA-PARS XML file for All Activities

MOC Web Service Integration with the ACCME

• What is the MOC Web Service Integration with the ACCME?
• Setting-up ACCME PARS Integrated MOC Reporting
• Re-submitting a Rejected Learner's MOCs Points to ACCME PARS

Adding PARS/JA-PARS information to an Activity

1.  Select the activity from the Manage Activity menu, then go to the Activity tab and click PARS or JA-PARS.

2.  Next, complete the missing information on the PARS or JA-PARS form. The Activity Title, Provider Activity ID, Activity Type, and Number of Credits will already be filled in for you, based on how the activity was built. Depending on what is selected, additional fields may appear.

3.  After completing all required fields, click Save to Rievent.

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Adding PARS/JA-PARS Financial Information for an Activity

1. From the Financials tab, click the Add Yearly Financials button.

2.  Select the reporting year from the drop-down menu.

3.  Indicate whether commercial support was received. If it was, complete the additional fields.  

4.  Next, add in any additional financials (optional).

5.  Finally, click the Save button when all required fields have been completed.

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PARS/JA-PARS Review Tool

Rievent provides a PARS/JA-PARS Review Tool to help ensure all activities include the necessary information to upload into PARS. The tool lists all activities in the account and identifies any that would generate errors when uploading into PARS. 

The PARS/JA-PARS Review Tool is located on the PARS/JA-PARS page, under the Activity tab.  Click the PARS/JA-PARS Review button to access the tool. 

When using the tool, you can toggle between reporting years and can also choose whether the activities should be validated for Draft, Active, or Closed status.  These states are based of the ACCME definitions for activities. 

• DRAFT: The activity is not yet available to learners, or not all of the required PARS fields have been entered.
• ACTIVE: The end date of the activity has not passed and all required PARS fields have been completed.
• CLOSED: All required PARS fields have been completed, including the final total learner counts.

Depending on which status is selected, the system will display the number of warnings, which are either incomplete fields required by PARS, or fields that contain invalid information.

Fields highlighted in red indicate there is an warning. Hover the cursor over the field for more context around the information required by that specific field. 

If the activity name has a red triangle in the upper right hand corner, hover the cursor over the activity name to see how many warnings there are for that specific activity. 

To download an Excel version of the report, click the Download Excel button. Please note that this export is intended for review purposes and may require additional template formatting in order to be processed by the ACCME PARS batch upload service. 

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Exporting a PARS/JA-PARS XML File for a Single Activity

1.  First, select the activity from the Manage Activity menu, then click the Reports tab.

2.  Next, click the ACCME Reports tab and select a reporting year from the drop-down menu.

3.  For the Activity Record Action, select either Add or Update.

• • Select Add when adding activities to PARS or JA-PARS for the first time.
  • Select Update if the activity is already registered in PARS or JA-PARS.

5. Click Export to generate and download the XML formatted PARS file.

6. Log into the ACCME PARS site and upload the file through the PARS Batch Upload Activities interface.

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Exporting a PARS/JA-PARS XML File for All Activities

1.  With All Activities selected from the Manage your Program menu, navigate to the Reports tab.
 

2.  Next, click the Download tab and select a reporting year from the drop-down menu. 

3.  Choose an Activity Record Action type for the export. 

• • Rievent recommends adding new activities individually with the Add action.
  • Choose Add when adding activities to PARS for the first time.
  • Choose Update for activities already registered in PARS.
  • Activities having an ACCME Activity ID should always be exported with the Update action.

Click Export to generate and download the PARS XML file.

5. Log into the ACCME PARS site and upload the file through the PARS Batch Upload Activities interface.

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MOC Web Service Integration with the ACCME

Rievent offers an optional web service integration with ACCME PARS that automatically transmits MOC points. 

When a learner earns MOC credit for an activity, the credit type and amount are instantly transmitted to the ACCME as part of the Rievent activity fulfillment process. ACCME PARS then verifies the learner's name, ACCME number, and birthday, and if approved, sends the MOC points to the medical board for final verification and addition to the learner's credit history. Following the board review, the learner's record status will change to “accepted” or “rejected.” When a record is rejected, the provider will be notified by the board, and the reason for rejection will appear in PARS. Depending on the reason for rejection, you may be able to correct the data within the Rievent Platform and resubmit.

To see if any learner's MOC points have been rejected by ACCME PARS, check the Fulfillment tab for the desired activity. The Fulfillment tab is also available from ALL PROGRAMS view. 

Setting-up ACCME PARS Integrated MOC Reporting

The following steps (aside from creating the credit option) will need to be completed for any activity that is set up to offer MOC credit.

1. First, if you have not already, create a new credit option for MOC. 
2. With the activity selected, go the Activity tab and click PARS or JA-PARS link. 
   
3. Enter the ACCME Activity ID. 
   
4. Click the Save button. 

Re-submitting a Rejected Learner's MOCs Points to ACCME PARS

When a record is rejected, the provider will be notified by the board, and the reason for rejection will appear in PARS. Depending on the reason for rejection, you may be able to correct the data within the Rievent Platform and resubmit.

1. Navigate to the Fulfillment tab. 
2. Select the learner record(s) to be resubmitted, then click Process Qualified.
   
   
3. Click Continue to resubmit the record(s).

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